Privacy Statement

Your privacy is of utmost importance to us, which is why, as part of daily business operations, we collect only the necessary personal information from our clients or prospective clients when providing these products and services, as well as when providing them with any respective information.

Your personal information is yours, it belongs to you.

It is our policy to safeguard and respect the confidentiality of all information and the privacy of the individuals who use our products and services.

This Privacy Notice sets out how products and services provided by VigilStudios, its affiliates and subsidiaries (collectively, "VigilStudios", "the Company", "We", "Us", and the trading and direct sales services provided by VigilStudios, collects, uses and manages the personal information we receive from you, or a third party, in connection with our provision of services to you or which we collect from your use of our services and/or our website.

The Privacy Notice also informs you of your rights with respect to the processing of your personal information.

This Privacy Notice is reviewed regularly to ensure any new obligations and technologies, as well as any changes to our business operations and practices are taken into consideration, as well as that it remains abreast of the changing regulatory environment.

Any personal information we do retain will be governed by our most recent Privacy Notice.

Please note that if you are an employee of the Company, a contractor to the Company or a third-party provider, your personal information will be used in connection with your employment contract or your contractual relationship, whichever applies.

This Privacy Notice applies to all processing activities performed by VigilStudios to the personal information of its clients, its potential clients and website visitors.

We may amend this Privacy Notice at any time by posting the amended version on this site including the effective date of the amended version.

All material changes to this Privacy Notice will be announced on our website.

As used herein, the following terms are defined as follows:

1. "Digital Asset" is a digital representation of value (also referred to as "cryptocurrency," "virtual currency," "digital currency," "crypto token," "crypto asset," or "digital commodity"), such as bitcoin, XRP or ether, which is based on the cryptographic protocol of a computer network that may be:
   1. centralized or decentralized
   2. closed or open-source and
   3. used as a medium of exchange and/or store of value.
2. "VigilStudios Account" means a user-accessible account offered via the VigilStudios where Digital Assets are stored by VigilStudios.
3. "We," and "Us" refers to VigilStudios.
4. "Personal Information" or "Personal Data" or "your data" refers to any information relating to you, as an identified or identifiable natural person, including your name, an identification number, location data, or an online identifier or to one or more factors specific to the physical, economic, cultural or social identity of you as a natural person.

The Company respects the privacy of any users who access its website, and it is therefore committed to taking all reasonable steps to safeguard any existing or prospective clients, applicants and website visitors.

The Company keeps all personal data of its clients and its potential clients securely encrypted or hashed, also with respect to the applicable privacy and data protection laws and regulations.

We have the necessary and appropriate technical and organisational measures and procedures in place to ensure that your information remains secure at all times.

We regularly train and raise awareness for all our employees to the importance of maintaining, safeguarding and respecting your personal information and privacy. Breaches of individuals’ privacy is regarded with the utmost serverity. We will impose appropriate disciplinary measures, including dismissal from employment in such an event. A Group Data Protection Officer has also been appointed to ensure that our Company manages and processes your personal information in compliance with the applicable privacy and data protection laws and regulations, and in accordance with this Privacy Notice.

The personal information that you provide us with when applying to open an account, applying for a role within the Company, or when using our website, is classified as registered information, which is protected in several ways.

You can access your registered information after logging in to your account by entering your username, email and the password that you have registered with.

It is your responsibility to make sure that your password is only known to you and not disclosed to anyone else or entered into any online forms outside this domain.

Registered information is stored in a secure, encrypted format in a safe location. No one, not even authorised personnel have access to your registered information without the corresponding verified username, email and password.

All personal information is transferred to the Company over a secure (SSL enabled) connection, and thus all reasonable measures are taken to prevent unauthorised parties from viewing any such information.

Personal information provided to the Company that does not classify as registered information is also kept in a secure, encrypted format in a safe environment, accessible only by authorised personnel through a corresponding verified username, email and password.

In order to open an account with us, you must first complete and submit a "registration" form to us by completing the required information.

The information that we collect from you is as follows:

• Full name
• Residential address
• Contact details (e.g. email address, telephone number)
• Citizenship
• Other Personal Information or commercial and/or identification information – Whatever information we, in our sole discretion, deem necessary to comply with our legal obligations under various legal jurisdictions.

Browser Information

Information that is automatically collected via analytics systems providers from your browser, including:

• your IP address and/or domain name
• any external page that referred you to us
• your login information
• browser type and version, time zone setting, browser plug-in types and versions, operating system, and platform

Log Information

Information that is generated by your use of VigilStudios Services that is automatically collected and stored in our server logs. This may include, but is not limited to, device-specific information, location information, system activity and any internal and external information related to pages that you visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our Website or App (including date and time; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page

Information we receive about you from other sources.

We obtain information about you in a number of ways through your use of our services, including through any of our websites, the account opening process, webinar sign-up forms, event subscribing, news and updates subscribing, and from information provided in the course of on-going support service communications. We also receive information about you from third parties such as your payment providers and through publicly available sources. For example:

• Your business partners may provide us with your name and address, as well as financial information.
• Advertising networks, analytics providers and search information providers may provide us with anonymized or de-identified information about you, such as confirming how you found our website.
• Credit reference agencies do not provide us with any personal information about you.

We will process your personal information on the following bases and for the following purposes:

1. Performance of a contract

   We process personal data in order to provide our services and products, as well as information regarding our products and services based on the contractual relationship with our clients (i.e. so as to perform our contractual obligations). In addition, the processing of personal data takes place to enable the completion of our client on-boarding process. In view of the above, we must verify your identity in order to accept you as our client and we will use your personal data in order to effectively manage your trading account with us. This may include third parties carrying out credit or identity checks on our behalf. The use of your personal information is necessary for us to know who you are, as we have a legal obligation to comply with "Know Your Customer" and customer due diligence regulatory obligations.

2. Compliance with a legal obligation

   There are a number of legal obligations imposed by relevant laws to which we are subject, as well as specific statutory requirements e.g. anti-money laundering laws, financial services laws, corporation laws, privacy laws and tax laws. There are also various supervisory authorities whose laws and regulations apply to us. Such obligations and requirements imposed on us necessary personal data processing activities for identity verification, payment processing, compliance with court orders, tax laws or other reporting obligations and anti-money laundering controls. These obligations apply at various times, including client on-boarding, payments and systemic checks for risk management.

3. For the purpose of safeguarding legitimate interests We process personal data so as to safeguard the legitimate interests pursued by us or by a third party. A legitimate interest is when we have a business or commercial reason to use your information. Example of such processing activities include the following:
   1. Initiating legal claims and preparing our defense in litigation procedures;

      Means and processes we undertake to provide for the Company’s IT and system security, preventing potential crime, asset security and access controls; Measures for managing the business and for further developing products and services;

   2. To provide you with products and services, or information about our products and services, and to review your ongoing needs.

      Once you successfully open an account with us, or subscribe to information, we must use your personal information to perform our services and comply with our obligations to you. It is also in our legitimate interests to try to ensure that we are providing the best products and services so we may periodically review your needs based on our assessment of your personal information to ensure that you are getting the benefit of the best possible products and services from us.

   3. To help us improve our products and services, including support services, and develop and market new products and services.

      We may, from time-to-time, use personal information provided by you through your use of the services and/or through client surveys to help us improve our products and services. It is in our legitimate interests to use your personal information in this way to try to ensure the highest standards when providing you with our products and services.

   4. To investigate or settle enquiries or disputes

      We may need to use personal information collected from you to investigate issues or to settle disputes with you because it is our legitimate interest to ensure that issues and disputes get investigated and resolved in a timely and efficient manner.

   5. To comply with applicable laws, subpoenas, court orders, other judicial process, or the requirements of any applicable regulatory authorities

      We may need to use your personal information to comply with any applicable laws and regulations, subpoenas, court orders or other judicial processes, or requirements of any applicable regulatory authority. We do this not only to comply with our legal obligations but because it may also be in our legitimate interest to do so.

   6. Data analysis

      Our website pages and emails may contain web beacons or pixel tags or any other similar types of data analysis tools that allow us to track receipt of correspondence and count the number of users that have visited our webpage or opened our correspondence. We may aggregate your personal information with the personal information of our other clients on an anonymous basis (that is, with your personal identifiers removed), so that more rigorous statistical analysis of general patterns may lead us to providing better products and services. If your personal information is completely anonymised, we do not require a legal basis as the information will no longer constitute personal information. If your personal information is not in an anonymised form, it is in our legitimate interest to continually evaluate that personal information to ensure that the products and services we provide are relevant to the market.

   7. Marketing purposes

      We do not use your personal information to send you marketing communications by email or other forms (including social media campaigns). If you would like to receive marketing communications, to ensure you are always up-to-date on our latest products and services, please signup for our Official Newsletter on substack or follow Us on social media.

   8. Internal business purposes and record keeping

      We may need to process your personal information for internal business and research purposes as well as for record keeping purposes. Such processing is in our own legitimate interests and is required in order to comply with our legal obligations. This may include any communications that we have with you in relation to the products and services we provide to you and our relationship with you. We will also keep records to ensure that you comply with your contractual obligations pursuant to the agreement ("Terms of Service") governing our relationship with you.

   9. Legal Notifications

      Often the law requires us to advise you of certain changes to products or services or laws. We may need to inform you of changes to the terms or the features of our products or services. We need to process your personal information to send you these legal notifications. You will continue to receive this information from us even if you choose not to receive direct marketing information from us.

The Company will not disclose any of its clients’ confidential information to a third party, except:

1. at your request or with your consent or to those described in this Privacy Notice. The Company will endeavour to make such disclosures on a "need-to-know" basis, unless otherwise instructed by a regulatory authority. Under such circumstances, the Company will notify the third party regarding the confidential nature of any such information.
2. if there is a duty to disclose.
3. if our legitimate business interests require disclosure.
4. to the extent that it is required to do so pursuant to any applicable laws, rules or regulations.
5. in line with our Terms of Service.

As part of using your personal information for the purposes set out above, the Company may disclose your personal information to the following:

• Any members of the Company, which means that any of our affiliates and subsidiaries may receive such information.
• Any of our service providers and business partners, for business purposes, such as specialist advisors who have been contracted to provide us with administrative, financial, legal, tax, compliance, insurance, IT, debt-recovery, analytics, research or other services.

If the Company discloses your personal information to service providers and business partners, in order to perform the services requested by clients, such providers and partners may store your personal information within their own systems in order to comply with their legal and other obligations.

We require that service providers and business partners who process personal information to acknowledge the confidentiality of this information, undertake to respect any client’s right to privacy and comply with all relevant privacy and data protection laws and this Privacy Notice.

Our operations are supported by a network of computers, servers, and other infrastructure and information technology, including, but not limited to, third-party service providers.

We and our third-party service providers and business partners store and process your personal data in Canada, the European Union, Japan, the United Kingdom, the United States of America and elsewhere in the world.

We may transfer your personal information outside of the European Economic Area (EEA) and the United Kingdom (UK) to other Company subsidiaries, service providers and business partners (i.e Data Processors) who are engaged on our behalf.

To the extent that we transfer your personal information outside of the EEA and UK, we will ensure that the transfer is lawful and that Data Processors in third countries are obliged to comply with the European Union (EU) General Data Protection Act 2016 and the UK Data Protection Act 2018.

If transfers of personal information are processed in the US, we may in some cases rely on standard contractual clauses.

By using our products and services, you consent to your Personal Data being transferred to other countries, including countries that have differing levels of privacy and data protection laws than your country.

In all such transfers, we will protect your personal information as described in this Privacy Notice, and ensure that appropriate information sharing contractual agreements are in place.

Your funding of bitcoin, XRP, ether, and other Digital Assets, may be recorded on a public blockchain.

Public blockchains are distributed ledgers, intended to immutably record transactions across wide networks of computer systems.

Many blockchains are open to forensic analysis which can lead to deanonymization and the unintentional revelation of private financial information, especially when blockchain data is combined with other data.

Because blockchains are decentralized or third-party networks which are not controlled or operated by VigilStudios or its affiliates, we are not able to erase, modify, or alter personal data from such networks.

Safeguarding the privacy of your personal information is of utmost importance to us, whether you interact with us personally, by phone, by email, over the internet or any other electronic medium.

We will hold personal information, for as long as we have a business relationship with you, in secure computer storage facilities, and we take the necessary measures to protect the personal information we hold from misuse, loss, unauthorised access, modification or disclosure.

When we consider that personal information is no longer necessary for the purpose for which it was collected, we will remove any details that will identify you or we will securely destroy the records. However, we may need to maintain records for a significant period of time (after you cease being our client).

For example:

1. A copy of the records we used in order to comply with our client due diligence obligations.
2. Supporting evidence and records of transactions with you and your relationship with us.

Also, the personal information we hold in the form of a recorded information, by telephone, electronically or otherwise, will be held in line with local regulatory requirements (i.e. 5 years after our business relationship with you has ended or longer if you have legitimate interests (such as handling a dispute with you)).

If you have opted out of receiving marketing communications we will hold your details on our suppression list so that we know you do not want to receive these communications.

We may keep your data for longer than 5 years if we cannot delete it for legal, regulatory, or technical reasons.

When you use our products and services, we may make use of the standard practice of placing tiny data files called cookies, flash cookies, pixel tags, or other tracking tools (herein, "Cookies") on your computer or other devices used when engaging with us.

These cookies are cryptographically secured to prevent unauthorised access.

We use Cookies to

• help us recognize you as a customer.

The rights that are available to you in relation to the personal information we hold about you are outlined below.

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Information Access

If you ask us, we will confirm whether we are processing your personal information and, if so, what information we process and, if requested, provide you with a copy of that information within 30 days from the date of your request.

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Rectification

It is important to us that your personal information is up to date. We will take all reasonable steps to make sure that your personal information remains accurate, complete and up-to-date. If the personal information we hold about you is inaccurate or incomplete, you are entitled to have it rectified. If we have disclosed your personal information to others, we will let them know about the rectification where possible. If you ask us, if possible and lawful to do so, we will also inform you with whom we have shared your personal information so that you can contact them directly.

You may inform us at any time that your personal details have changed by emailing us at support@vigilstudios.com. The Company will change your personal information in accordance with your instructions. To proceed with such requests, in some cases we may need supporting documents from you as proof i.e. personal information that we are required to keep for regulatory or other legal purposes.

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Erasure

You can ask us to delete or remove your personal information in certain circumstances such as if we no longer need it, provided that we have no legal obligation to retain that data. Such requests will be subject to the contract that you have with us, and to any retention limits we are required to comply with in accordance with applicable laws and regulations. If we have disclosed your personal information to others, we will let them know about the erasure request where possible. If you ask us, if possible and lawful to do so, we will also inform you with whom we have shared your personal information so that you can contact them direct.

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Processing restrictions

You can ask us to block or suppress the processing of your personal information in certain circumstances such as if you contest the accuracy of that personal information or object to us processing it. It will not stop us from storing your personal information. We will inform you before we decide not to agree with any requested restriction. If we have disclosed your personal information to others, we will let them know about the restriction of processing if possible. If you ask us, if possible and lawful to do so, we will also inform with whom we have shared your personal information so that you can contact them direct.

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Data portability

In certain circumstances you might have the right, to obtain personal information you have provided us with (in a structured, commonly used and machine readable format) and to re-use it elsewhere or ask us to transfer this to a third party of your choice.

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Objection

You can ask us to stop processing your personal information, and we will do so, if we are:

• Relying on our own or someone else’s legitimate interests to process your personal information except if we can demonstrate compelling legal grounds for the processing.
• Processing your personal information for direct marketing.
• Processing your personal information for research unless we reasonably believe such processing is necessary or prudent for the performance of a task carried out in the public interest (such as by a regulatory or enforcement agency).
• Automated decision-making and profiling.

If we have made a decision about you based solely on an automated process (e.g. through automatic profiling) that affects your ability to access our products and services or has another significant effect on you, you can request not to be subject to such a decision unless we can demonstrate to you that such decision is necessary for entering into, or the performance of, a contract between you and us. Even if a decision is necessary for entering into or performing a contract, you may contest the decision and require human intervention. We may not be able to offer our products or services to you, if we agree to such a request (i.e. end our relationship with you).

Our Privacy Notice is reviewed regularly to ensure that any new obligations and technologies, as well as any changes to our business operations and practices are taken into consideration, as well as that it remains abreast of the changing regulatory environment. Any personal information we hold will be governed by our most recent Privacy Notice.

If we decide to change our Privacy Notice, we will post those changes to this Privacy Notice and other places we deem appropriate.

Our products and services are not available to children.

Our products and services are not directed to persons under the age of 18, hereinafter "Children", "Child" and we do not knowingly collect personal information from Children.

If we learn that we have inadvertently gathered personal information from a Child, we will take legally permissible measures to remove that information from our records.

The Company will require the user to close his or her account and will not allow the use of our products and services. If you are a parent or guardian of a Child, and you become aware that a Child has provided personal information to us, please contact us at support@vigilstudios.ca and you may request to exercise your applicable access, rectification, cancellation, and/or objection rights.